Standard Fields in Purchase Orders

Standard Fields in Purchase Orders

Following are the list of Zoho defined standard fields available in the Purchase Orders module:

Field Name Description Data type Maximum Limit
Purchase Order Owner Select the name of the user to whom the purchase order is assigned. Lookup  
PO Number Display the Sales order ID after creating a case. Number 16 digit
Subject* Specify the name of the purchase order. This field is mandatory. Text box Alphanumeric(50)
Vendor Name* Specify the name of the vendor. Text box Alphanumeric(20)
Requisition No Specify the number in which the purchase order is requested Text box Alphanumeric(20)
Tracking Number Specify the number to track the purchase order Text box  
Contact Name Specify the contacts name to which the invoice has to be created. Lookup  
Carrier Select the carrier’s name that ships the products from your warehouse to customer site. Pick list -
Purchase Order Date Specify the date on which purchase order is created. Date -
Due Date Select the due date. Date -
Excise Duty Specify the excise duty for the shipment Text box  
Sales Commission Specify the commission to the sales person upon closing the deal. Currency Float
Status Specify the status of the purchase order. Check box -
Assigned To Select the Zoho CRM user name to whom the purchase order handling duty is assigned. This field is mandatory Select option -
Created By Displays the person created the Price book first time. Date/Time format  
Modified By Displays the person modified the Price book. Date/Time format  
Billing Address
  • Street
  • City
  • State
  • Zip
  • Country
 Specify the primary address of the contact.
  • Street - Text box
  • City - Text box
  • State - Text box
  • Code - Text box
  • Country- Text box
  • Alphanumeric(250)
  • Alphanumeric(30)
  • Alphanumeric(30)
  • Alphanumeric(30)
  • Alphanumeric(30)
Shipping Address
  • Street
  • City
  • State
  • Zip
  • Country
 Specify the shipping address of the contact (if any).
  • Street - Text box
  • City - Text box
  • State - Text box
  • Code - Text box
  • Country - Text box
  • Alphanumeric(250)
  • Alphanumeric(30)
  • Alphanumeric(30)
  • Alphanumeric(30)
  • Alphanumeric(30)
Product Name * Select the product name.This field is mandatory Lookup -
Quantity in Stock Displays the stock quantity. Numeric Integers
Quantity* Specify the quantity for which the sales order has to be generated. This field is mandatory Numeric Integers
Unit Price* Displays the unit price of the product. Currency  
List Price* Select the product list price from Price Book or specify the product price. This field is mandatory Lookup and Numeric Integers
Total Displays the amount of the selected products.    
Terms & Conditions Specify the terms and conditions that are associated with purchase order. Text area (long text)  
Description Specify any other details about purchase order. Text area (long text) 32000 characters

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